About this role
We are seeking an energetic, organized, and bilingual Administrative Assistant / Team Assistant to keep our day-to-day office operations running smoothly. In this role, you will provide comprehensive general administrative and operational support to the team while serving as the vital communication bridge between our local Thai operations (accounting, finance, HR, sales) and our international, English-speaking IT development/executive team.
Location: Koh Samui, Surat Thani, Thailand
Responsibilities
Cross-Functional Coordination & Translation:
Act as the primary liaison facilitating seamless communication between the international IT development team and local Thai departments (Accounting, Finance, Sales, and HR).
Review, translate, coordinate, and process Thai business documentation, financial forms, and administrative correspondence.
Office & Operational Administration:
Manage daily office workflows, schedule meetings, maintain shared calendars, and coordinate team agendas.
Maintain structured physical and digital filing systems, records, and databases.
Coordinate office supplies, vendor relationships, equipment maintenance, and facility needs.
Executive & Team Support:
Assist executive management with meeting logistics, travel arrangements, and basic HR administrative tasks.
Prepare and draft professional emails, reports, meeting summaries, and presentations.
Handle front-line communications—routing incoming calls, inquiries, and greeting visiting clients/partners professionally.
Qualifications
Experience: Prior experience in an administrative, office support, coordination, or executive assistant role is preferred (fresh graduates with strong language skills and a proactive mindset are welcome to apply).
Language Proficiency:
Thai: Fluent / Professional proficiency across all four skills (listening, speaking, reading, writing), with the ability to handle administrative, accounting, and official paperwork.
English: Strong professional working proficiency (especially listening and speaking) to collaborate effectively with foreign tech leads and executives.
Digital & Technical Skills:
Proficient in Google Workspace (Docs, Sheets, Drive, Gmail, Calendar) and/or Microsoft Office.
Familiarity with modern AI productivity tools (e.g., Claude Cowork, AI drafting tools, or workflow plugins) is a plus.
Key Attributes:
High attention to detail, strong organizational abilities, and dependable time-management skills.
Adaptable, self-motivated, and comfortable working in a fast-paced tech startup environment.
High level of discretion and integrity when handling sensitive or confidential business data.
Education: A bachelor’s degree in Business Administration, Information Technology, English/Humanities, or a related field is an advantage, but not strictly required.
Inclusivity: All genders and nationalities are welcome to apply (must have conversational Thai and clear English communication). Visa sponsorship is available for qualified candidates.
What you'll get
Health Insurance, Learning Budget, Meal Allowance, Visa Sponsorship, Annual Bonus